Immigration Document Preparation and Translation
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Over more than 12 years, our team has successfully helped thousands of Ukrainians prepare and translate the complete set of documents required for immigration to Canada, the USA, Poland, Germany, the Czech Republic and the United Kingdom. We assist with every procedure involved: legalization, apostille, translation and notarization. Our goal is to make sure your documents work smoothly at every stage of the immigration process.
Consultations are free of charge — in person at our Kyiv office or by phone and messenger. If you have any questions about the list of required documents or our services, contact us in whatever way is convenient, and we will respond promptly.
Countries we work with
Canada
We provide accurate, qualified translation of the documents required for immigration to Canada, guaranteeing compliance with all of the country’s legal requirements.
USA
For your immigration to the USA, our team will prepare and translate all the key documents, supporting a smooth visa application and other immigration formalities.
Poland
Our preparation and professional translation of documents for Poland gives you a reliable and efficient path through all the required immigration procedures.
Germany
Our document preparation and translation services will help you meet all the criteria for immigration to Germany.
Czech Republic
We provide comprehensive support with the translation and preparation of all the documents required for immigration to the Czech Republic.
United Kingdom
We help prepare documents for immigration to the United Kingdom, ensuring compliance with all legal requirements.
A full range of immigration document services
We specialize in preparing complete document packages for immigration to Canada, the USA, Poland, Germany, the Czech Republic and the United Kingdom. We believe every project should be completed with attention to detail and on time, contributing to positive change in your business and your life.
Legalization and apostille
Document legalization is the official confirmation of the authenticity of a document intended for use abroad. Thanks to this procedure, official documents issued in one country can be used in another. In Ukraine there are several types of legalization: apostille, double apostille, consular legalization, and apostille + consular legalization.
An apostille is a special stamp placed on documents so they can be legally used abroad. It confirms the authority of the person who issued the document, as well as their signature.
After the apostille is affixed, a translation is often required — of both the document itself and its apostille. For use abroad, the translation usually also needs to be notarized. We provide the full package: apostille, translation and notarization.
Cost: from UAH 900 per document (depends on the document type)
Document translation
At the MovaPro translation agency, located in the very heart of Kyiv next to the Zoloti Vorota (Golden Gate) metro station, we have been providing professional translation of personal documents and related legal and notarial services for more than 12 years.
The key requirement in translating personal documents is flawless accuracy: the smallest mistake in a name or address can make a document unacceptable to the authorities.
The MovaPro team understands how much is at stake and treats every order with the utmost responsibility, so that your documents are accepted without issues. This is confirmed by the many positive reviews from our clients — some of whom have been with us for over 12 years.
Every translation is checked by an editor, and when a document is being prepared for notarization, our manager reviews all the key details once more to make sure there are no errors.
Cost: from UAH 250 (depends on the amount of text and the language)
Notarization
To give a translation official status, it must be notarized. During certification, the notary checks the translator’s diploma and credentials and certifies the translator’s signature on the document. The translation is attached to the original or a copy of the document, and a notarial record is made on the back of the last page of the translation. The document is bound and signed by the translator and the notary and sealed with the state coat-of-arms seal. Note that a notary may refuse certification if the original contains erasures, corrections or added text, and to certify a copy the notary must be shown the original. These are important Ministry of Justice requirements aimed at preventing fraud and document forgery.
Thanks to our long-standing cooperation with trusted notaries, MovaPro offers ideal conditions for fast, reliable notarization of translations and copies of your documents. For use abroad, requirements vary by country and institution, so it is best to clarify the certification requirements in advance.
Cost: from UAH 300 (depends on the type of certification)
Obtaining a police clearance certificate
A certificate of no criminal record is a document confirming whether or not a person has a criminal record in Ukraine. For use within Ukraine, the original certificate is sufficient. However, for it to be valid in countries party to the Hague Convention (1961), an apostille must be affixed — it is placed on the back of the certificate.
We offer urgent processing of police clearance certificates and their apostillization. We handle the entire process for you, providing the full range of services and sparing you unnecessary hassle. We accept orders online and, if needed, send the finished documents by Nova Poshta.
Contact us for a free consultation. Our specialists will help you with every aspect of this procedure, give you the information you need and assist with the paperwork.
Cost: UAH 1,700 per document (UAH 2,500 per document with an apostille)
Re-issuing civil registry documents (without your presence)
If your civil registry (RACS) documents are missing, you can quickly restore lost papers and obtain duplicates. In Ukraine, duplicates can be requested for the following documents:
- birth certificate;
- marriage certificate;
- divorce certificate;
- name change certificate;
- death certificate;
- extracts from civil registry offices.
This list is not exhaustive: Ukrainian citizens can also request additional extracts from the Register. We check the records in the State Register of Civil Status Acts and will help you obtain the extract you need.
Cost: UAH 4,000 per document
Did not find the service you need in the list? Write to us — we will advise you free of charge and send a quote within 15 minutes.
Frequently asked questions
Which documents need to be translated for immigration?
The list depends on the destination country, but the universal set looks like this: personal documents (internal passport, international passport, birth certificate) — make several copies, translate and notarize them; educational documents (school certificates, diplomas) — to confirm your qualifications, sometimes diploma recognition (nostrification) is required; employment documents (reference letters, employer testimonials); financial documents (bank statements, job offers) — to prove financial standing; family documents (marriage or divorce certificates); a police clearance certificate and a health certificate; language proficiency documents. Start collecting and translating your documents 3–6 months before submitting your application, and arrange legalization in advance.
Which documents need to be translated when immigrating with a child?
When immigrating with a child, the document package grows: the key document is the birth certificate; a notarized consent from the other parent to take the child abroad (if required); the child's educational records, if you plan to enrol them in a school or university abroad; medical records and a police clearance certificate (for children over 15).
Which documents can be re-issued at the civil registry office?
Ukrainian civil registry offices (RACS) can issue the following documents: an extract from the civil registry, a divorce record, a marriage record, a death certificate and a birth certificate.
Who can restore documents at the civil registry office?
A birth certificate can be restored by the parents or by the person named in it. A marriage certificate can be restored by either spouse or their closest relatives (children, parents). A death certificate — by close relatives of the deceased. A divorce certificate — by either former spouse or their direct relatives.
Do you have translators with a legal background?
Our translation centre employs professional translators (philologists and linguists) specializing in legal texts, with many years of experience in legal translation. Narrow specialization means the translator has full command of the terminology, understands the subject matter and has extensive experience translating legal documents. Our translators can always consult lawyers and other experts.
What are the consequences of an incorrect or inaccurate translation of immigration documents?
Translating immigration documents is not a mere formality — it is a critical part of proving your identity, qualifications and financial independence. Incorrectly translated documents can lead to processing delays (inaccurate translations trigger additional checks by immigration authorities), legal problems (mistakes in names and addresses are especially critical for property documents and police clearance certificates) and extra costs — fixing mistakes often means ordering a new translation and paying again for legalization and notarization. That is why it is important to work with translators who have a solid reputation and experience in this field.
What typical translation mistakes can harm the immigration process?
The most common mistakes are: incorrect transcription of names and surnames when the translator is unfamiliar with the transliteration rules of the destination country — this creates discrepancies between documents and raises suspicion at visa offices; the wrong date format, differing from the one accepted in the destination country; incorrect rendering of place names (cities, districts, streets) in legal documents such as residence certificates; omission of words or phrases containing key information, which changes the meaning of the document; spelling and grammar errors, which come across as carelessness and undermine trust in the document. To minimize the risks, use experienced translators who keep up with the current requirements of the destination country's immigration authorities.
How do we deliver both quality and speed?
To achieve fast turnaround, we assign several translators to a project at once. In that case, high quality depends on strict consistency of terminology and phrasing throughout the translation.
How is confidentiality ensured when translating sensitive documents?
Our translators follow strict confidentiality rules and, where required, sign non-disclosure agreements.
Where in Kyiv can I order quality document translation for embassies?
Over more than 12 years, our team has successfully helped thousands of Ukrainians prepare and translate complete document packages for immigration. If you need documents translated for submission to an embassy, contact us: we deliver high-quality translations, take into account all the requirements of diplomatic missions and guarantee that your documents are prepared to the highest standards.
Do I need to provide the original document for notarized translation?
To certify a copy of a document, the notary must see the original and nothing else: the notary makes the copy and then certifies the document with their signature and seal. Notarization is possible only when the notary has personally seen the original and verified its validity, correct execution and all required details. Documents with erasures, additions, crossed-out words or other unauthorized corrections, as well as documents written in pencil or fading ink, are not accepted — these are Ministry of Justice requirements aimed at preventing fraud and forgery. If only the translator's signature is certified without confirming the copy, or the translation is certified with the translation agency's stamp, the original is not needed — a copy, scan or photo of the document sent by email or messenger is enough.
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