Notarized Translation of Documents in Kyiv

At MovaPro translation agency, we have been providing notarized translation services in Kyiv and across Ukraine for more than 12 years. We are trusted by individual clients as well as corporations such as PrivatBank, Samsung and LG, and charitable organizations including UNICEF.

We work with certified translators and reliable notaries, complete orders within the timeframe you need, and guarantee full confidentiality of your documents — both during the work and after its completion.

Cost: from UAH 570 (translation — from UAH 170 per document depending on the language, notarization — UAH 400) Turnaround: from 2 hours (depending on the document type) Consultation: free of charge

What notarized translation costs, document by document

The arithmetic is simple: the translation price + UAH 400 for notarization. Translating a standard document costs the same as one standard page (1,800 characters with spaces); beyond that, we charge by the actual character count.

The table below shows typical documents priced for English (UAH 300 per page). For other languages, swap in the page rate from the language table further down.

Document	Typical length	Translation (English)	With notarization	Turnaround
Birth certificate	1 standard document	UAH 300	UAH 700	same day
Marriage, divorce or death certificate	1 standard document	UAH 300	UAH 700	same day
Certificate of no criminal record	1 standard document	UAH 300	UAH 700	same day
Diploma + supplement	diploma 1 p., supplement 2–4 pp.	UAH 900–1,500	UAH 1,300–1,900	1 business day
School certificate + transcript	2–3 pp.	UAH 600–900	UAH 1,000–1,300	1 business day
Driver’s licence	1 standard document	UAH 300	UAH 700	same day
Internal passport, all pages	by character count	from UAH 600	from UAH 1,000	1 business day
Income statement, bank statement	by character count	from UAH 300	from UAH 700	1 business day
Court judgment	3–30 pp.	from UAH 900	from UAH 1,300	1–3 business days
Charter, corporate documents	10–30 pp.	from UAH 3,000	from UAH 3,400	2–4 business days

Same-day turnaround is realistic because the notary works in the same office as the translators. Urgent orders start from 2 hours. Send a scan and we will quote your exact document within 15 minutes.

How the notary checks the translator — and what the notarial inscription says

This is the key to the whole procedure, and where most of the confusion lives.

The notary certifies the translator’s signature, not the quality of the translation. Before certifying, they:

1. establish the translator’s identity from their passport;
2. verify their qualification — a higher-education diploma in a field that evidences command of the language;
3. watch the translator sign the translation in their presence;
4. record the act in the register of notarial acts.

The notary does not assess the content of the translation, and is not required to. The practical consequence: a notarial seal does not fix a translation error. If a surname is spelled differently from the passport, or a date is wrong, the institution returns the file and the redo costs another certification.

This is also why translation and certification are best ordered in one place: the translator must be registered with that particular notary. A translation you made yourself, or that came from an outside provider, cannot be certified — the notary has no basis for attesting the signature of someone whose diploma they have never seen.

What the notarial inscription contains

The wording is prescribed by the Ministry of Justice of Ukraine. It states:

• the date of the notarial act;
• the notary’s surname and initials and the notarial district;
• that the authenticity of the translator’s signature is certified, their identity established and qualification verified;
• the register number of the notarial act;
• the fee charged.

The inscription is made in Ukrainian — that part is mandatory. At the client’s request it can be duplicated in the target language (see bilingual certification below). This matters abroad: a foreign clerk does not read Cyrillic, and an inscription that only makes sense in Ukrainian sometimes raises questions.

Bound to the original or to a copy?

The second cluster of questions worth settling before the appointment rather than at the notary’s desk.

Scenario	What the translation is bound to	What to bring
The document is filed and not returned (police clearance, income statement)	the original	the original
You still need the document afterwards (passport, diploma, certificate)	a notarized copy	the original for comparison — returned immediately
A foreign document whose original must stay with the owner	a copy	the original with apostille, if one is required
The document goes to several institutions	several sets, each bound to its own copy	the original; each set is certified separately

The simple rule: if you will need the document again, the translation is bound to a copy. Only documents you hand over for good are bound to the original. A passport, diploma or civil certificate should never be stitched to a translation.

On the number of sets: each certified set is a separate notarial act with its own fee. If the document goes to three institutions, ordering three sets at once is cheaper than coming back.

Three certification options

Certification of the translator’s signature — UAH 400 per document

The basic and most common option. The translation is attached to the original or a copy, a notarial inscription is made on the back of the last page, and the document is sealed with the signatures of the translator and notary and the official seal.

Required for official use of the translation in Ukraine: in court, for residence permits, tax numbers and other paperwork for foreigners, and for contracts, powers of attorney and applications.

Translator’s signature + certified true copy — UAH 400 per document (up to 10 pages)

Along with the translator’s signature, the notary certifies the copy as a true copy — which requires the original to be presented. Two checks in one act: the authenticity of the signature and the accuracy of the copy.

This is what you need when the translation is bound to a copy and the receiving institution requires the copy itself to be notarized. For example, a Polish power of attorney for a property sale is translated into Ukrainian and bound to a notarized copy: the original stays with you, and the registrar keeps the copy with the translation. If you need copies without translation, that is a separate service — notarized copies of documents.

Bilingual certification — UAH 400 per document

The notary certifies the translator’s signature (and the copy where needed), and the certification text is written in Ukrainian and duplicated in the target language. We recommend it for documents that will be submitted abroad, so that the inscription is intelligible to a foreign institution.

What gets rejected: the usual reasons

Over twelve years the pattern repeats. These are the most common reasons files come back — and every one of them is preventable before certification:

1. The surname in the translation does not match the passport. To an institution, those are two different people. Send a scan of the international passport with the document; we check the spelling before the translation reaches the notary. You can check the official transliteration with our tool.
2. Not the whole document was translated. Seals, stamps, handwritten notes, entries on the reverse and the apostille are all part of the document. “Front side only” is not accepted.
3. The translation was made before the apostille. The apostille becomes part of the document and must be translated too. The correct order is apostille first, translation second — otherwise you pay for two certifications.
4. Bound to the original where a copy was required (or the reverse). Once stitched, it cannot be undone.
5. Signature certification ordered where the institution also wanted the copy certified. Different acts, different requirements about the original.
6. A document with corrections, erasures or an illegible seal. The notary may refuse; you need a duplicate or a re-issued certificate first.
7. The document expired while the paperwork was being done. Police clearance certificates, income statements and bank statements often have a limited validity — schedule certification close to filing.
8. A sworn translation, not a notarized one, was what the destination needed. A Ukrainian notarized translation is not accepted everywhere: Poland requires a sworn translation into Polish, and Germany, Czechia, Italy, Spain and France each have their own form.

The last point is the most expensive mistake, because it surfaces only abroad. Tell us the country and the institution and we will confirm which format they accept before any work starts.

Translation cost by language

Language pair	Cost per 1,800 characters with spaces (or 1 standard document)
Translation from/to English	300 UAH
Translation from/to Polish	430 UAH
Translation from/to German	450 UAH
Translation from/to Czech	450 UAH
Translation from/to Slovak	450 UAH
Translation from/to French	450 UAH
Translation from/to Spanish	450 UAH
Translation from/to Italian	450 UAH

Full price list for 40+ languages is on the prices page.

Documents we translate with notarization

Notarized translation is most often ordered for the following documents:

• birth certificates
• marriage certificates
• passports
• change of name certificates
• death certificates
• divorce certificates
• civil registry office extracts
• certificates of no criminal record
• income statements
• court decisions and appeals
• school leaving certificates with transcripts
• diplomas with diploma supplements
• medical certificates
• driver’s licenses
• military IDs
• residence permits
• corporate documents

Didn’t find your document on the list? Send it to us — we will calculate the cost within 15 minutes.

Where to find us in Kyiv

The MovaPro office is in the city centre at Yaroslaviv Val 9, a 2–3 minute walk from Zoloti Vorota metro station. The notary works alongside our translators, so a standard notarized document is often ready the same day. If you are in another district or city, there is no need to come: we accept scans online and deliver the finished package by courier within Kyiv or by Nova Poshta across Ukraine.

If your document is foreign and not yet legalized, start with the legalization and apostille page: the order of steps there is different, and the apostille always comes first.