Translation for Notaries and Notarial Offices

A notary in Warsaw, Berlin or Toronto sees Ukrainian documents on the desk more and more often: a client needs a power of attorney for use in Ukraine, presents a Ukrainian birth certificate, or brings the corporate file of a Ukrainian company. Each of these needs a translation that the notarial act can safely rely on — and often an apostille from Ukraine that the client cannot easily obtain on their own.

MovaPro has been working with documents for notarial acts since 2012, from our office in central Kyiv at 9 Yaroslaviv Val St., near Zoloti Vorota metro. For notarial offices abroad, we act as the Ukrainian side of the process.

What we do for notarial offices

• certified translation of Ukrainian documents presented for notarial acts: passports, powers of attorney, statements, civil status certificates, corporate documents;
• translation of notarial deeds executed abroad into Ukrainian — powers of attorney, consents and declarations your clients sign for use in Ukraine, so they are accepted by Ukrainian notaries, banks and registries;
• the full chain on the Ukrainian side — apostille on Ukrainian originals or notarized copies, notarized translation in Kyiv, delivery by international courier: your client does not have to fly back to Ukraine;
• translation of Ukrainian corporate documents — registry extracts, charters, shareholder resolutions — when a Ukrainian company is a party to the transaction;
• formatting guidance — we advise how Ukrainian authorities expect a document executed abroad to be certified: apostille, bilingual notarial certificate, certified copy.

How cooperation works

1. Introduction and agreement. We sign a framework agreement and agree on rates and turnaround — a one-time procedure handled entirely by email.
2. Request by email or messenger. You send a photo or scan of the document and receive the cost and timeline within 15 minutes.
3. Delivery. A standard document is translated the same day. Scans go out by email; hard copies with notarization and apostille are shipped by international courier with tracking.
4. Billing. Payment by bank transfer against an invoice; for regular orders — one consolidated invoice per month.

Referrals work both ways

The partnership runs in both directions. Our clients in Ukraine regularly need notarial acts performed abroad — powers of attorney, consents, certified copies for Poland, Germany, Canada and the USA — and we refer them to partner offices in their city. Your clients, in turn, come back to you with a correctly certified Ukrainian document instead of a translation of unknown origin that cannot support a notarial act.

Many offices work with us on exactly this model: no in-house Ukrainian translator, but a reliable Ukrainian-language resource one message away.

Why notarial offices choose MovaPro

• 437 certified translators — including for language pairs that are hard to source locally;
• over 12 years of experience with documents for notarial acts;
• clients include PrivatBank, Samsung, LG and UNICEF: corporate-grade processes, not freelancer improvisation;
• a priority line for partner offices: a reply within 15 minutes during Kyiv business hours;
• framework agreement, NDA, bank-transfer invoicing, monthly consolidated billing — see the for business section;
• our own office in central Kyiv for everything that must happen in Ukraine: apostille, notarization, collecting originals.

Become a partner office

Call +38 098 607-79-67 or place a request — we will agree on terms, share translator credentials and sign the framework agreement. The first order is treated as a test, so you can judge the speed and quality with no commitment.