Documents for Poland

Poland is the top destination for Ukrainian documents — and the country with the most pleasant exception: the apostille is usually not needed. Ukraine and Poland have a bilateral legal-assistance treaty, so official documents of the two countries are recognized without extra legalization. That saves time and money — but the translation question remains.

How it works in practice

For Ukrainian documents going to Polish institutions, the key fork is not the apostille but the translation format:

• Tłumacz przysięgły (a sworn translator from Poland’s Ministry of Justice register) — mandatory for USC offices (marriage and birth registration, transcription of certificates), courts, notaries, and KRS. We arrange sworn Polish translation remotely.
• A notarized translation from Ukraine — accepted by most employers, schools, hospitals, and banks. It’s faster and cheaper, so first ask your institution in writing which format it needs — and don’t overpay when a sworn translation isn’t required.

Often a PDF is enough — many institutions accept scans. We send the scan the moment it’s ready, with the paper original following by post.

The most requested documents on this route: birth and marriage certificates, diplomas and school certificates, police clearance, powers of attorney. For the residence-legalization package we wrote a dedicated guide — documents for karta pobytu.

Documents the other way: from Poland to Ukraine

Polish documents — civil-status acts, court decisions, KRS corporate extracts — used in Ukraine likewise need no apostille under the same treaty in most cases. What’s needed is a notarized Ukrainian translation: we produce it in Kyiv from scans and ship the finished package across Ukraine by Nova Poshta.

A special case is powers of attorney: if you’re in Poland and need a PoA for use in Ukraine, the proven route is “template from a Ukrainian notary → certification at a Polish notary → back-translation.” We walked through it on a real example in our cross-border PoA case.

How MovaPro helps

We’ll tell you whether your case needs an apostille and which translation format your institution accepts; produce a notarized translation in Kyiv or arrange a sworn Polish translation; and handle the apostille where needed. We work remotely with clients across Poland: scans by email or messenger, a quote within 15 minutes.